Lectures in major auditoriums, combined with online lectures (hybrid scenarios), are often the most demanding scenarios to handle. Particularly, if good audio quality is needed for all the meeting attendees (virtual and present). Below you will find some points about how to establish a succesful hybrid scenario.
- 1. Broadband wireless internet connection for all participants.
- 2. Power outlets at all the tables.
- 3. Desktop microphone for all attendees, which can be activated with a finger touch, and automatically switches off when liftting the finger from on/off button.
- Alternative: The lecturer can repeat the question or comment from the audience present.
- 4. The lecturer uses a wireless microphone, a co-called microport.
- 5. A mixer handles all the desktop microphones and wireless microphones along with the audio from the online meeting attendees.
- Alternative: The lecturer can repeat the questions or comments from the audience present, by which only one microphone is needed.
- 6. Audio from the online meeting attendees can be heard via the loudspeakers.
- 7. Audio from meeting attendees in the auditorium can also be heard via the loudspeakers.
- 8. Audio from the auditorium, minus the audio from the online meeting attendees in Connect, (mix minus), is sent to the meeting attendees in Connect
- Note: This is important when using a central mixer, which handles all the audio from the online meeting attendees, together with all the audio from the auditorium.
- 9. Sound technician will need to monitor audio in Connect and in the auditorium, and have access to adjust the audio in Connect and in the auditorium.
- 10. The lecturer uses an interactive screen where notes can be written as easily as on a normal blackboard.
- 11. Reference screen with the Adobe Connect interface where for example the online meeting attendees can be seen.
The content shown on the reference screen can be handled in Connect meeting room via Meeting > Prepare mode.
For example full screen video of the virtual meeting attendees can be shown here, independently of the Connect layout shown to the rest of the meeting attendees.
- - [ ] a. Log into the meeting room and give your own user Host rights.
- - [ ] b. Activate Meeting > Prepare Mode.
- - [ ] c. Go to a different layout in Connect and adjust the Pods according to your needs, indepently of the layout shown to all the other meeting attendees.
- - [ ] Alternative: The lecturer may use just one interactive screen, where the online attendees can be seen.
- 12. Primary visual reference for the on-site attendees may be via their own laptop, showing the Connect meeting room with all the content being shared.
- 13. It is important to instruct on-site meeting attendees to switch off audio on their computer/devices, if logged into Connect
- 14. HD camera focusing on the lecturer (i.e. a PTZ camera), and other meeting attendees will use built-in web camera if needed.
- 15. All meeting attendees can use the chat, and for example the poll pod, in the Connect user interface.
- 16. A moderator will handle the exchange in the Connect meeting room.
Virtual meeting attendees:
- 1. Use a headset on their laptops, tablets etc.
- 2. Use built in web camera in laptop, tablets etc.
- 3. May use tablets to make notes on white boards in the Connect user interface (i.e. via a iPad or similar).
- 4. All meeting attendees can use the chat pod, poll pod etc.
- 5. A moderator will handle the activities in the Connect meeting room.